Industry Tips: How To Plan An Album Release Party

By Heather Mcdonald
Whether you’re releasing a full length album, a single or an EP, and whether you’ve got physical copies are are going digital all the way, an album launch party works wonders for getting your fans (and potential fans) all excited about the new stuff. The nuts and bolts of holding a CD launch party isn’t so different from planning a standard show. Behind the scenes, a lot of the work is the same. It is what happens during the event that sets things apart.
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Here’s How:

1. Consider The Budget

Launch parties have the potential to take a bigger bite out of your bank account than other shows. Why? Because, ideally, you won’t be charging at the door at your launch party. Some people do, mind you, but your best bet is to treat this as a launch PARTY – emphasis on “party” – rather than a traditional show. You don’t (hopefully?) charge your friends when you have a get-together at your place, so don’t charge your fans to come to your album party. Plus, it’s simply easier to get them through the door at a free event. You want to create an atmosphere where everyone is buzzing about your new music, and helping your fans have a good night on the cheap goes a long way to improving the mood.

But – that means you could be looking at some bigger expenses. The specifics depend on your circumstances, but you might have to pay a venue hire fee and/or bar minimum, plus posters, any advertising you do, any free merch you plan to give away, etc. Start out with a realistic idea of what you can spend, keeping in mind that this launch party shouldn’t leave you with no cash left over to further promote your new release.

2.Locate your Schtick

The coolest thing about a launch party is that you can have a lot of fun doing something completely unique at your show. What is going to make this night special? Give your fans something to talk about. Really, you’re limited only by your imagination (and the law and venue policies) here. Musicians have done everything from give away baked goods to raffling off private concerts – and everything in between – for their launch parties. Maybe you want a signature drink, a costume contest, a dance-off, a trivia contest – anything that you think will be fun for you and your fans, go for it. It will draw people through the door, give the press something to write about and be the foundation for many a “we saw this great band called so-and-so once, and at the show they…” – that is the kind of word of mouth that moves some product!

3.Find Your Venue

Finding the right venue for your launch party is a matter of weighing up size, cost and accommodation.
Size – how many people do you think you can pull in for the party (keep in mind that free shows can bring in more people than paying shows)? Cost – since you’re probably not charging at the door to help cover your costs, what venue will give you a decent hire fee/bar minimum that you think you can meet without going too out of pocket? Accommodation – remember your schtick? Which venue can/will accommodate it? For instance, if your schtick involves grub, and the venue in question doubles as a restaurant, they may balk at your idea. If you’re hoping to pull off anything too out of the box during your party, be sure to consult the venue while you’re booking to make sure they don’t put the kibosh on your plans on the night of the show.

4.Put Together a Good Bill

Your launch party is definitely all about you and your new music, but putting together a good bill for the night can only up the party atmosphere. It’s your special night, so you’re the headliner, but pick a few other good acts in your area to draw in some people – as a bonus, some of their fans who might not be familiar with your music will come out for the free show and stick around to discover your sounds. Stick a DJ in between sets and have them hang around after your set if you’ve got time before the venue closes for a little post-set dance party.

Note that if you’re having a hard time nailing down a venue, putting your bill together before you start booking could make it easier. This is especially true if you don’t have a long track record of shows to point to. A strong bill can give the venue confidence that you’re going to have a good turnout.

5.Promote Your Little Heart Out

The basics of promoting your launch party are the same as promoting any other kind of show – the trick is that you want to play up that fact that you’re launching a new release and use the special things you’ve got in store for the party as a press angle. In other words, your launch party that also includes band name charades, a costume contest and a raffle to win a house concert with the band gives the press a lot more to sink their teeth into than ye olde standard “we’re playing a show on Tuesday.”

Never promoted a show before? Check out these tips for first time promoters and sign up for this free show promotion eCourse. Playing Live 101 can also help you make heads or tails of the whole process, from booking to promotion.

6.Get the Goods

You should have your new music on sale and available for fans at the show, even if you’re selling download codes/coupons/what have you. T-shirts and such are great, too – you can sell a lot of this stuff when the mood is good at your gig, and since you’re not charging at the door, this is your chance to make some money to cover your costs. Also, be sure you have everything you need for any special events you’re holding – raffle tickets, prizes, etc.

7.Deliver the Goods

Don’t get so wrapped up in the other parts of the planning that you let you set take a backseat. The bells and whistles will get them through the door, but a good set will keep them buying tickets for the next shows.

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